How to Resend an Email in Outlook

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Recycling emails is easy in Outlook and useful. StockUnlimited

Have you ever sent the same email to more than one person with but a few words changed? Or sent the same email to the same person a month later with nothing more altered than a date? Have you ever sent the same email more than once?

Perhaps you wanted an easy way to re-use an address list from a sent email's Bcc: list or experienced an email being bounced back to you as undeliverable even though you thought the problem has been fixed. Maybe the original recipient lost your email and asked for another copy.

Fortunately, if you ever need to resend an email in Outlook and use an existing message as the starting point for a new one, you'll be happy to know that the process is fairly simple and straightforward.

What Happens When You Resend an Email in Outlook

Whatever your need for performing this task, you'll more than likely feel the sheer pointlessness of typing again what once — and possibly more than once — you laboriously typed already.

Microsoft Outlook (on both Windows and Mac), thankfully, lets you clone an email and send it again very easily. You will see the message just as it appeared right before you clicked Send​ when you first composed and sent it. Of course, you can make any changes to the message — to add or remove recipients, for example — before it is sent again.

How to Resend an Email in Outlook for Windows

To resend an email message in an IMAP, POP or Exchange email account using Microsoft Outlook for Windows:

  1. Go to the Sent Items folder for the account.
    1. You can resend an email in Outlook from any other folder as well; Sent Items is but the standard location for your sent emails.
    2. Outlook lets you resend any email, even messages you did not originally send. Do this only with caution, of course, and always make clear what you are doing when you resend a received message.
  2. Double-click the message you want to resend.
    1. You can use the Search Sent Items field to find the email you wish to resend.
  3. Double-click the message you want to resend to open it in its own Outlook window.
  4. Click File in the message's window.
  5. Make sure the Info category is selected.
  6. Click Resend or Recall.
  7. Select ​Resend This Message from the menu that has appeared.
  8. Make any changes to the message now, if desired.
    1. Do double-check the message's recipient or recipients in the To…​, ​Cc…​ and ​Bcc…​ fields, especially if you are re-sending it to a different recipient or group.
    2. If you are resending a received email in Outlook, consider changing the From:​ email header to your email address using the From​ drop-down menu. If you re-send with the original address in place, chances are the email will be blocked as a forged message by many a recipient's email service.
  1. Click Send.

​How to Resend an Email in Outlook for Mac

To use Microsoft Outlook for Mac to resend an email you sent in an IMAP, POP or Exchange account:

  1. Go to the account's ​Sent Items folder (or, of course, the unified Sent Items folder).
  2. Click on the email you want to resend in Outlook for Mac with the right mouse button.
    1. You can use the Search This Folder field in the title bar to find the desired message.
  3. Select Resend from the context menu that has appeared.
  4. Make any changes to the message's content as needed.
    1. Do pay particular attention to the recipients, in particular, if you resend to a different group of recipients.
  5. Click Send​.

​Note that Outlook for Mac will let you resend only messages you originally sent in that manner. To resend received emails, you can use the Redirect​ and Forward commands.

To resend an email you received in an Outlook for Mac IMAP or POP account:

  1. Click on the message you want to resend with the right mouse button.
  2. Select Redirect​ from the menu that has appeared.
  3. Make any changes to the message content as needed.
  4. Add recipients to the address fields.
    1. You can copy and paste recipients from the original email.
  5. Click Send​.​

To resend a received email in Outlook for Mac using an Exchange account:

  1. Open the email you would like to resend in the reading pane or in its own window.
  2. Select Forward on the ribbon's Home or Message tab.
  3. Remove "FW: " as added automatically to the email subject's beginning.
  4. Now remove all the header information copied from the original message in the new email's body and make any changes as needed.
  5. Add the recipients for the resend to the To:, ​Cc:​ and ​Bcc: fields.
  6. Click Send​.

​How to Resend an Email in Outlook Mail on the Web (Outlook.com)

Unfortunately, Outlook Mail on the Web at Outlook.com does not offer an easy command to resend an email. You can still work around that limitation, though, and resend an email fairly easily.

To "resend" any email in Outlook Mail on the Web at Outlook.com:

  1. ​Click on the message you want to resend with the right mouse button.
  2. Select Forward from the context menu that has appeared.
  3. Enter the recipients to which you want to resend under To​.
  4. Remove "Fw: " from the beginning of the original email's Subject line (Outlook Mail on the Web has automatically inserted that).
  5. Now delete all text automatically added to the beginning of the original email.
    1. This includes empty text, your Outlook Mail on the Web signature and, following a horizontal line, a few essential header lines from the original email (From:, Sent:, To: and Subject:)
  6. Make any further changes to the email's content as you see fit.
  7. Click Send.

(Tested with Outlook 2016 for Windows, Outlook 2016 for Mac and Outlook Mail on the Web)